653.1 Guideline: Field Trip Fees and Transportation

I. INTRODUCTION

These administrative guidelines are intended to facilitate transportation and the collection of fees for student field trips, pursuant to Board Policy 653.  

II. COLLECTION OF FEES

A. A fee, not to exceed the total cost of transportation may be charged for “supplemental” field trips that leave during the school day no earlier than 9:15 A.M. returning no later than 1:45 P.M.   A supplemental field trip does not require participation as part of the curriculum.

1. Fees collected by the schools for supplemental trips shall be deposited into the miscellaneous account using the “Report of Miscellaneous Receipts” form.

2. The business office will credit the school’s field trip expenditure account (object code #361) in the amount of the fee collected.

3. Money collected for entrance fees, which is in addition to the bus fee, shall be credited the school’s expenditure account (object code #897).

B. An “instructional” field trip is an event where participation is required as part of the curriculum and is not subject to a bus fee.   

C. A fee as determined by the transportation department and invoiced by the business office will be charged for extended trips to cover the actual cost of transportation. 

III. TRANSPORTATION

A. Arrangements for ground transportation shall be made through the transportation department. School district employees shall undertake independent arrangement, scheduling or coordination of transportation for activities only when specifically directed or approved by the transportation department.  School district employees shall notify a building administrator of all transportation arrangements made. 

B. Transportation shall typically be furnished through a commercial carrier or school-owned vehicle. All vehicles used to transport students shall be properly registered and insured.  In the event a private vehicle is approved for use, a certificate of insurance must be on file in the school district office.  

C. In the event of emergencies or other unforeseeable circumstances, employees are authorized to make appropriate transportation arrangements for students as necessary.  Employees may transport students in non-emergency circumstances when approved by the transportation department. The employee shall report the relevant facts and circumstances to the administration.

Dated: April 15, 2002

Reviewed: November 20, 2017

Revised:

• December 7, 2004
• July 17, 2006
• November 20, 2017