Policy 804




    I.          PURPOSE


    The School District is responsible for the efficient use of its natural resources and shall provide leadership in developing a realistic energy ethic in the operation of its facilities to conserve on energy while maintaining a comfortable environment. 


    II.        GENERAL STATEMENT OF POLICY                 


    The success of this policy is the joint responsibility of the board members, administrators, teachers, students and support personnel and is based on their cooperation.   Every student and employee is expected to contribute to energy efficiency and be an “energy saver” as well as an “energy consumer.”


    The district shall provide information to the School Board on the progress of the energy conservation program and its goals. 


    The school principal shall be accountable for energy conservation which will be made a part of the principal’s annual evaluation. 


    The superintendent is directed to develop the necessary administrative guidelines to implement energy awareness and conservation. 




                ADOPTED BY THE BOARD OF EDUCATION:             February 9, 2004

                REVIEWED BY THE BOARD OF EDUCATION:           August 21, 2006

                                                                                                                November 21, 2016

                REVISED BY THE BOARD OF EDUCATION                November 21, 2016

804.1 Administrative Guidelines




    I.          INTRODUCTION


    The purpose of these administrative guidelines is to assist in the implementation of Board Policy pertaining to Energy Management Conservation.   



    II.         OBJECTIVES


    The energy management objectives shall:


    Eliminate energy waste


    Ensure the comfort of the students and staff


    Ensure acceptable indoor air quality per industry standards





    A.        Principal Responsibility


    1.  The principal is responsible for the total energy usage of the building.


    2.  The principal shall be responsible for limiting the use of electrical appliances on the school premise such as refrigerators, microwaves, coffee pots, fans, space heaters, desk lamps and hot plates. 


    3.  The principal shall assure that all electrical appliances as noted above are located in the school lounge (s) or lunchroom (s) and have a commercial rating or are equipped with a three prong plug for fire code compliance. Exceptions to the location of approved appliances shall be at the discretion of the school principal.


    4.   Electrical appliances shall be unplugged when not in use.  Refrigerators shall be unplugged and defrosted over all breaks during the school year and the summer months. 






    B.        Teacher Responsibility


    1.  The teacher is responsible for implementing the guidelines during the time present in the classroom.


    2.  Teachers should make certain that lights are turned off when leaving an empty classroom.


    3.   Classroom doors and windows shall remain closed during the school day when the HVAC is operating.


    C.        Custodian Responsibility


    1.  The custodian is responsible for control of common areas, (i.e. halls, cafeteria, etc.).


    2.  The custodian is typically the last person to leave a building in the evening, and is responsible for verification of the nighttime shutdown.


    3.  The head custodian at each school will be responsible for a complete and total shutdown of the facility when closed each evening.


    4.   The custodian shall ensure doors between conditioned space and non-conditioned space remain closed at all times (i.e. between hallways and gym or pool area).


    5.   All lights will be turned off when students and teachers leave school. Custodians will turn on lights only in the areas in which they are working.


    6.   All exhaust fans should be turned off every day during unoccupied hours. 


    7.   All outside lighting shall be off during daylight hours.        


    D.        Energy Manager Responsibility


    1.   The Energy Manager shall perform routine audits of all facilities and communicate the audit results to the appropriate personnel. 


    2.   The Energy Manager shall provide regular reports to Principals indicating performance with regards to energy savings. 


    E.        General


    1.   Every person is expected to be an “energy saver” as well as an “energy   consumer.”


    2.   All unnecessary lighting in unoccupied areas shall be turned off.


    3.   Gym lights should not be left on unless the gym is being utilized.


    4.  Refrain from turning lights on unless definitely needed.  Remember that lights   not only consume electricity, but also give off heat which places an additional load on the air conditioning equipment and thereby increases the use of electricity necessary to cool the room. 


    5.   All office machines (copy machines, laminating equipment, etc.) shall be switched off each night and during unoccupied times.  Fax machines should remain on. 


    A.  All computers should be turned off each night.  This includes the monitor, local printer, and speakers.  Network equipment is excluded. 


    B.  All capable PC’s should be programmed for the “energy saver” mode using the power management feature.  If network constraints restrict this for the PC, ensure the monitor “sleeps” after 10-miniutes of inactivity. 


                                 Cooling Season Occupied Set Points:     75°F

                                 Heating Season Occupied Set Points:      70°F



    A.  Occupied temperature settings shall NOT be set below 75°F.


    B.  During unoccupied times, the air conditioning equipment shall be off.  The unoccupied period begins when the students and staff leave the area at the end of the school day. 


    C.  Air conditioning start times may be adjusted (depending on weather) to ensure classroom comfort when school begins. 


    D.  Ceiling fans should be operated in all areas that have them. 


    E.  Relative humidity levels shall not exceed 60% at any time.


    F.   Air conditioning should not be utilized in classrooms during the summer months unless the classrooms are being used for summer school or year-round school. 


    G.  In areas which have evaporative coolers such as shops, kitchens, and gymnasiums, the doors leading to halls which have air conditioned classrooms or dining areas should be kept closed as much as possible.


    H.  Where cross-ventilation is available during periods of mild weather, shut down HVAC equipment and open the windows and doors.  Cross-ventilation is defined as having windows and/or doors to the outside on two sides of a room. 




    A.  Occupied temperature settings shall NOT be above 70°F.


    B.  The unoccupied night set-back temperature shall be adjusted to a 55°F.  This may be adjusted during extreme weather. 


    C.  The unoccupied time shall begin when the students and staff leave an area.


    D.  During the spring and fall when there is no threat of freezing, all steam and forced air heating systems should be switched off during unoccupied times.  Hot water heating systems should be switched off using the appropriate loop pumps.


    E.  Ensure all domestic hot water systems are set no higher than 120°F or 140°F for cafeteria service (with dishwasher booster).                                                                                                                                                                                

    Dated:      02-09-04


    Revised:  08-21-06                                                                                                                                                                                                                                                                           E. E