782.1 Administrative Guidelines
RICHFIELD PUBLIC SCHOOLS
ENVIRONMENTAL HEALTH AND SAFETY STANDARDS
I. Health and Safety Committee
The Superintendent shall establish a Health and Safety Committee representing the school systems’ employees to promote school safety. The committee shall consist of employees with representation from the various employee groups and all schools.
The function of the committee shall be to:
- Facilitate the sharing of employee health and safety concerns
- Monitor action on employee health and safety concerns
- Recommend health and safety program manual and procedure improvements
- Review accident reports to identify trends and recommend steps for accident reduction
- Facilitate communications between the employees and the employer on health and safety issues
- Promote the schools safety initiatives
II. Building / School Site Responsibilities
- The school administrator in collaboration with the Chief Human Resources and Administrative Officer shall be responsible for a health and safety program within the school.
The department directors and supervisors in collaboration with the Chief Human Resources and Administrative Officer shall be responsible for the health and safety program within their departments.
It is the school administrators, department supervisors, and directors responsibility to assure the participation of their employees in the safety-training program.
- The school administrator shall designate a “School Safety Coordinator” (SSC) to promote safe work practices and participate on the school district’s employees Health and Safety Committee.
The School Safety Coordinator (SSC) shall:
- Communicate school health and safety issues to the school administration and Health and Safety Committee
- Maintain the school’s safety information/files
- Provide general communications to students, parents and staff regarding health and safety
- Maintain an official employee health and safety bulletin board
- The school administrator shall develop a written site-specific security plan that shall include but not be limited to:
- General Procedures
- Practices and procedures used to secure personal property
- Practices and procedures used to monitor hallways
- Practices and procedures used when handling cash
- Awareness training
- Practices and procedures used for securing unattended equipment
- Practices and procedures used to authorize student pick-up by parents / guardians and other adults
- Controlled Access during the School Day
- Practices and procedures used to limit access to the main entrance
- Practices and procedures used to keep track of visitors
- Practices and procedures used to approach strangers
- Practices and procedures used to direct school deliveries to the main office
- Practices and procedures used to limit access to the school by contracted service providers
- Practices and procedures used to allow staff to re-enter the school when doors are locked
- Controlled Access after School Hours
- Practices and procedures used to assist visitors
- Custodian responsibilities for school security and activity supervision
- Custodial Procedures
- Practices and procedures used to repair and secure damaged windows, door locks and other security items
- Practices and procedures used to schedule the use of interior lighting
- Practices and procedures used to schedule the use of parking lot lighting
- Practices and procedures used to secure unused areas
- Practices and procedures used to schedule the locking of exterior doors
- Practices and procedures used to secure unused lockers
- School Safety Information
The main office of each school shall be the location for the school’s health and safety records. This includes program management plans, testing results, surveys, Health and Safety Procedure Manual and other documentation for public viewing. Material safety data sheets are located in each area within the school which uses chemicals (science, industrial technology, food service, custodial/maintenance, and art). The District Warehouse/Central Receiving shall maintain a master copy of material safety data sheets on file.
The Health & Safety information files shall:
- Contain site specific information
- Be placed in a central location
- Be accessible to the public
- Be maintained/updated annually
III. HUMAN RESOURCE Department
The Human Resource Department shall distribute the “Employee Safety Guide” to all new employees and be responsible for notifying the Health & Safety Program Coordinator or designee of new employees requiring safety training.
New employee training shall include substitutes, temporary, part-time, and full-time employees.
The Human Resource Office shall process the “First Report of Injury” and maintain the OSHA, 200 Reporting Logs.
The Chief Human Resource and Administrative Officer shall be designated as the school system’s “Risk Manager” and be responsible for coordinating the workers compensation insurance policy, and accident claim reporting with the insurance carrier.
IV. Health and Safety Program Manager / chief human resources and administrative officer
The Chief Human Resources and Administrative Officer shall manage the school system’s overall health and safety program with assistance from other employees and consultants.
The manager shall strive for compliance with federal, state and local laws as well as the required guidelines established by the Department of Education for Minnesota Public Schools.
The Chief Human Resources and Administrative Officer is the manager of all employee safety programs, and will provide the department supervisors and school administrators with:
- All required safety training
- A permanent record keeping system
- Safety management plans and procedures
- Communications to employees
- OSHA safety inspections
- Regulatory compliance communications
- Exposure Control Officer / School District Nurse
The School District Nurse is designated the “Exposure Control Officer” and is responsible for overseeing employee exposure procedures, infectious disease control and the coordination of new employee first aid and blood-borne pathogens training. The supervisor shall also facilitate student and visitor accident reporting.
- Chemical Hygiene Officer (CHO) / Science Teacher and Assistant
- The CHO shall be assigned to oversee the lab safety program and to promote safe work practices and procedures in the workplace. The person in this position is someone who by experience and training is qualified to develop and maintain a laboratory safety program for the science lab classrooms.
- The designated person shall:
- Monitor the use of chemicals & safety procedures.
- Promote safe work practices, procedures & engineering controls.
- Strive for compliance with legal requirements.
- Maintain safe chemical storage facilities.
- Evaluate lab facilities for safety issues.
- Monitor chemical procurement, distribution and safe storage practices.
- Maintain a chemical inventory and material safety data sheets.
- Maintain a record keeping system.
- Maintain a labeling system and necessary signage.
- Attend science lab safety training.
- Participate in proper waste disposal procedures.
- Implement and maintain the Chemical Hygiene Plan.
VII. AHERA Coordinator / Director of facilities and transportation
The AHERA Coordinator shall coordinate and oversee asbestos inspections and abatements throughout the District.
VIII. Indoor Air Quality (IAQ) Coordinator / Director of facilities and transportation
The IAQ Coordinator shall oversee the management program and follow the EPA’s, Tools For Schools procedures to mitigate IAQ issues and coordinate any necessary sampling, mold abatements, ventilation improvements, etc.
- Employee Safety Training
The training curriculum shall follow the Occupational Health and Safety Administration guidelines and the employees shall receive their training during their normal work hours or be compensated for overtime by the employer.
The Health & Safety Department shall offer large group, small group, and individualized instruction by appointment for employees identified as exposed to a safety hazard.
The school system’s assessment of affected employees is maintained by the Health & Safety Department. Employee training records are located in the Personnel Office and shall be maintained for a period of three years.
X. Data Base Management
A management information system shall be developed and maintained by the Health & Safety Program Coordinator to provide regulatory inspectors and the general public with historical information on school safety.
Dated: March 19, 2001
Reviewed: March 19, 2007
Revised: July 8, 2002, May 21, 2012, June 17, 2014, July 11, 2016