Policy 743

  • RICHFIELD PUBLIC SCHOOLS

     

    PAY-TO-RIDE SERVICE

     

    1. PURPOSE

     

    This policy pertains to Pay-To-Ride transportation service provided during the regular school year when the public school is in session.  Separate transportation arrangements may be provided for programs offered outside the regular school year.

     

    1. GENERAL STATEMENT OF POLICY

     

    The school district may provide transportation to students not eligible for regular to and from school transportation in accordance with Minnesota Statute 123B.36 that authorizes charging a fee for service. 

     

    Pay-To-Ride service eligibility shall be determined by district administration based upon sufficient time and space availability for servicing non-eligible students on transportation equipment it would normally have in use on the average school day.  However, additional buses may be placed into operation to service Pay-To-Ride students when there are sufficient applicants to cover the added cost. 

     

    In general, bus routes shall not be lengthened or otherwise altered to accommodate Pay-To-Ride students.  Students may have to walk up to three quarters of a mile to access the bus ride.

     

    The superintendent is directed to develop the necessary procedures with a fee schedule that shall provide a discount for the servicing of students who have qualified for the Federal Free or Reduced Lunch Program to implement this service. The procedure shall provide for a family cap that will charge the pay-to-ride fee to no more than two students per family.

     

     

     

    Legal References:  Minn. Stat. § 123B.36 (Authorized Fees)

                                        Minn. Stat. § 123B.37 (Prohibited Fees)

                                        Minn. Stat. § 123B.49 (Extra Curricular Transportation)

                                        Minn. Stat. § 123B.86 (Equal Treatment)

                                        Minn. Stat. § 123B.88 (Transportation)

                                        Minn. Stat. § 123B.92 (Transportation Aid & Entitlement)

     

    Cross References: Board Policy 653 (Field Trips)

                                        Board Policy 541 (Student Behavior)

                                        Board Policy 742 (Student Transportation)

                                        Board Policy 744 (Co-curricular and Athletic Transportation)

     

     

    ADOPTED BY BOARD OF EDUCATION:  November 21, 1988

     

    REAFFIRMED:  September 16, 1996; May 1, 2006; February 20, 2007, April 21, 2008, April 20, 2009, April 19, 2010, May 2, 2011, May 7, 2012, February 19, 2013, March 3, 2014, March 2, 2015

    REVISED:  April 21, 1997, March 18, 2002, November 4, 2003, June 12, 2017

               

743.1 Administrative Guidelines

  • RICHFIELD PUBLIC SCHOOLS

     

    ADMINISTRATIVE GUIDELINES

     

    Pay-To-Ride Service

     

    1. INTRODUCTION

     

    The purpose of these administrative guidelines is to assist in the implementation of Board Policy 743 pertaining to Pay-To-Ride service. 

      

    1. Eligible Students

     

             All public and non-public students (grades K-5) residing less than one mile from school or students (grades 6-12) residing less than two miles from school who are not eligible for regular to and from school or hazardous transportation service.

     

    III.     Determination of Space Available

     

    1. The determination of available space shall be those non-obligated seats aboard buses servicing the immediate area, not exceeding the following limits per bus:

     

             77 PASSENGER BUS CAPACITY           89 PASSENGER BUS CAPACITY                                                                                                                                        

             Grades K - 5:      72 students                                       89 students

             Grades 6 - 8:       66 students                                       76 students

             Grades 9 - 12:    54 students                                       61 students

     

    1. Eligible regular transported students shall take priority over Pay-To-Ride students when considering available space.

     

    1. Issuance of seating for Pay-To-Ride students will be determined on a first come, first serve basis. All applications will be stamped with the date and time received.

     

    1. Buses may be added to service Pay-To-Ride students when there are at least forty qualified students in a concentrated area.

     

    1. Contractual Agreements

     

             Applicants must submit the fee with the completed contract to be considered for the Pay-To-Ride service.

            

    1. Determination of fees

     

    1. Services are to be paid in advance on an annual basis.

     

     

    1. The Pay-To-Ride rate shall be $300 per student for the school year with services beginning the first day of school.

     

    1. A minimum fee of $165 per student will be charged for Pay-To-Ride service beginning no later than the first week of November through Spring Break. The annual fee must be paid in full before service will commence.

     

    1. Pay-to-Ride rates will be adjusted based on the student and/or family’s eligibility to participate in the National School Lunch Program (i.e. free or reduced lunch).The complete rate schedule is as follows:

     

               Full Year

     

    Regular

     

    Reduced Lunch

     

    Free Lunch

    Min/Max

    Standard

    Early Bird

     

    Min/Max

    Standard

    Early Bird

     

    Min/Max

    Standard

    Early Bird

    $66/$600

    $300

    $275

     

    $50/$450

    $225

    $210

     

    $36/$324

    $162

    $150

     

               Winter

     

    Regular

     

    Reduced Lunch

     

    Free Lunch

    Min/Max

    Standard

    Early Bird

     

    Min/Max

    Standard

    Early Bird

     

    Min/Max

    Standard

    Early Bird

    $66/$300

    $165

    $150

     

    $50/$250

    $125

    $110

     

    $36/$180

    $90

    $80

     

     

    1. Contracts are not transferable by the parent / guardian.

     

    1. A family fee cap is applicable. The family must pay the full fee for each   of the first two students from the same family.  No additional fee will be assessed for registering more than two students from the same family. The family can apply this “first-two-full-pay” rule to either whole year transportation or to Winter only transportation. 

     

    1. Early bird pricing will be available to all students and/or families who have submitted the Pay-to-Ride contract before the early bird deadline. The early bird deadline will be established annually, at the discretion of the District.

     

     

    1. Cancellation of contract

     

    1. Cancellation of the service may be effected by the District upon five (5) days written notice for any of the following reasons:

     

    1. The district may cancel service resulting from a student's lack of bus safety / discipline or a subsequent determination of time and space available.

     

    1. If the student limit per bus is exceeded, the Pay-To-Ride service will be canceled until such time that space is again determined to be available.

     

    1. Services may be canceled due to NSF (non-sufficient funds) checks.

     

    1. When a determination is made that service must be discontinued for a student out of a group of Pay-To-Ride students because of time and space availability, the criteria for retention will be as follows:

                                                                                                                                                                                    

    (1)    The date and time stamp on original application.                                            

    (2)    The contract of greater length.

    (3)    The student walking the greater distance as measured by the transportation office.

     

    1. Contracts canceled by the school district due to disciplinary reasons shall not be considered renewable during the same fiscal year.

     

     

    1. Reimbursement for discontinued contracts

     

    1.   If the school district cancels services due to lack of space, it will prorate reimbursement based on the number of days the contract has been in effect. 

     

    1. The school district will prorate reimbursement for students terminating their contract during the year, based on the number of days the contract has been in effect. 

     

    1. The School District will not reimburse the parent / guardian for those days the student is absent, suspended from transportation service or for emergency school closings, etc.

     

    1. Reimbursements will be processed annually.

     

    1. The transportation office will process Pay-To-Ride contracts with services no later than the first week of October.

     

    V      Designation of Bus Stop

     

    1. As a general rule, existing bus stops will be used by Pay-To-Ride students to access a ride to school.

     

    1. The maximum walk distance to access the bus stop shall be up to three quarters of a mile.
    2. The Pay-To-Ride student will be issued a bus pass and will be required to show the pass daily to the bus driver when boarding.

     

    1. Ability to Pay

     

    The student of a parent / guardian applying and qualifying for the Free or Reduced Lunch Program and providing the verification of income shall be eligible for a reduced fee.

     

     

     

    Legal References: Minn. Stat. § 123B.36 (Authorized Fees)

                                        Minn. Stat. § 123B.37 (Prohibited Fees)

                                        Minn. Stat. § 123B.49 (Extra Curricular Transportation)

                                        Minn. Stat. § 123B.86 (Equal Treatment)

                                        Minn. Stat. § 123B.88 (Transportation)

                                        Minn. Stat. § 123B.92 (Transportation Aid & Entitlement)

     

     

     

    Cross References: Board Policy 653 (Field Trips

                                        Board Policy 541 (Student Behavior)

                                        Board Policy 742 (Transportation)

                                        Board Policy 744 (Co-curricular and Athletic Transportation)

     

     

    Dated:            April 21, 1997

    Reviewed:     February 20, 2007, April 19, 2010, May 2, 2011, May 7, 2012, February 19, 2013, March 2, 2015

    Revised:        November 6, 2001, March 18, 2002, November 3, 2003, March 1, 2004, May 1, 2006, April 21, 2008, April 20, 2009, March 3, 2014, June 12, 2017