Policy 502

  • RESIDENT AND NONRESIDENT STUDENT ENROLLMENT

     

    I.             Purpose

     

    The purpose of this policy is to provide a framework for enrollment of resident and nonresident students, in accordance with law and policy.

     

    II.            General Statement of Policy

     

                The Richfield Board of Education recognizes that choice in the selection of a public school provides parents and learners an opportunity to seek a school that best fits their needs and interests.  To this end, in addition to serving students who are Richfield residents, the school district desires to participate in the Enrollment Options Program established by Minnesota Statutes § 124D.03.  The school district is also supportive of interdistrict transfer agreements that allow for the transfer of students in grades K-12 into or out of the school district.

     

    III.          RESIDENT STUDENT ENROLLMENT

     

    A.        Admission of Resident Students - Pursuant to Minn. Stat. § 120A.20, Subd.1, admission to the Richfield Public Schools is free to any student residing within the school district who is under 21 years of age and meets either the minimum age requirements outlined in Board Policy 501 or the early entrance requirements outlined in Administrative Guidelines 501.2.

     

    B.        Education and Residence of Homeless Students - Notwithstanding Section III.A above, admission shall not be denied to a homeless person of school age solely because the district cannot determine that the person is a resident of the school district.  Pursuant to Minn. Stat. § 120A.20, Subd.2b, the school district of residence for a homeless person of school age shall be the school district in which the homeless shelter or other program, center, or facility assisting the homeless person is located.

     

    C.        Registration Requirements, Including Determination of Residency
     

    1.         Administrative Guidelines 502.1 provides a sample listing of new student registration requirements, including a notice outlining a variety of ways to establish residency status.

     

    2.         Administrative Guidelines 502.2 is a sample form that may be used by a non-resident parent to assign parental authority and power of attorney for a school-age child to a resident of the school district.  The form affirms that the child is residing in the district for the purpose of receiving care and support, and not for the primary purpose of attending school in the district.   Upon submission of the form, the child may be enrolled as a resident of the district.

     

    IV.       NONRESIDENT STUDENT ENROLLMENT UNDER THE ENROLLMENT OPTIONS PROGRAM

     

    A.        This section outlines the application and exclusion procedures for the Enrollment Options Program established by Minn. Stat. § 124D.03.

     

    B.        Eligibility - Applications for enrollment under the Enrollment Options (Open Enrollment) Law will be approved provided that acceptance of the application will not exceed the capacity of a program, class, grade level, or school building, as established by school board resolution in accordance with standards outlined in Section C1 below.

     

    C.        Standards

     

    1.            The following standards may be used in determining whether to accept or reject an application for open enrollment:

     

    a.         Space is available for the applicant under enrollment cap standards established by school board policy or other directive.

     

    b.         In considering the capacity of a grade level, the school district may only limit the enrollment of nonresident students to a number not less than the lessor of: (1) one percent of the total enrollment at each grade level in the school district; or (2) the number of school district resident students at that grade level enrolled in a nonresident school district in accordance with Minn. Stat. § 124D.03.

     

    c.         The applicant is not otherwise excluded by action of the school district because of previous conduct in another school district.

     

    2.         The school district may not use the following standards in determining whether to accept or reject an application for open enrollment;

     

    a.         previous academic achievement of a student;

    b.         athletic or extracurricular ability of a student;

    c.         disabling conditions of a student;

    d.         a student's proficiency in the English language;

    e.         the student's district of residence; or

     f.         previous disciplinary proceedings involving the student. This shall not preclude the school district from proceeding with exclusion as set out in Section IV.E. of this policy.

     

    D.        Application - The student and parent or guardian must complete and submit an Application for Enrollment School District Enrollment Options Program developed by the Minnesota Department of Children, Families and Learning, appended as Administrative Guidelines 502.3.

     

    E.        Exclusion

     

    1.         Administrator's initial determination. If a school district administrator knows or has reason to believe that an applicant has engaged in conduct that has or could subject the applicant to expulsion or exclusion under law or school district policy, the administrator will transmit the application to the superintendent with a recommendation of whether exclusion proceedings should be initiated.

     

    2.         Superintendent's review. The superintendent may make further inquiries. If the superintendent determines that the applicant should be admitted, he or she will notify the applicant and the school board chair. If the superintendent determines that the applicant should be excluded, the superintendent will notify the applicant and determine whether the applicant wishes to continue the application process. Although an application may not be rejected based on previous disciplinary proceedings, the school district reserves the right to initiate exclusion procedures pursuant to the Minnesota Pupil Fair Dismissal Act as warranted on a case-by-case basis.

     

    F.         Termination of Enrollment

     

    1.         The school district may terminate the enrollment of a nonresident student enrolled under an enrollment options program pursuant to Minn. Stat. § 124D.03 or 124D.08 at the end of a school year if the student meets the definition of a habitual truant, the student has been provided appropriate services for truancy under Minn. Stat. § 260C.007 Subd. 19, and the student’s case has been referred to juvenile court. A “habitual truant” is a child under 16 years of age who is absent from attendance at school without lawful excuse for seven school days if the child is in elementary school or for one or more class periods on seven school days if the child is in middle school, junior high school or high school, or a child who is 16 or 17 years of age who is absent from attendance at school without lawful excuse for one or more class periods on seven school days and who has not lawfully withdrawn from school under Minn. Stat. § 120A.22, Subd. 8.

     

    2.         The school district may also terminate the enrollment of a nonresident student over 16 years of age if the student is absent without lawful excuse for one or more periods on 15 school days and has not lawfully withdrawn from school under Minn. Stat. § 120A.22, Subd. 8.

     

    V.        NON-RESIDENT ENROLLMENT THROUGH INTERDISTRICT TRANSFER

     

    A.        Consideration of Individual Requests - It shall be the policy of the Board of that each request for interdistrict transfer be considered on an individual basis, and that approval of each request be subject to concurrence by the other school district involved and satisfaction of the criteria listed in Section II of this policy.

     

    B.        Criteria for Consideration in approving or disapproving Interdistrict Transfer Requests

     

    1.         Availability of enrollment space within a school building.

     

    2.         Availability of enrollment space within a grade level, class, or program, when staffing cannot be adjusted accordingly.

     

    3.         Administrative determination that such a transfer will not adversely affect the educational program of the student and/or the school to which the transfer is being requested.

     

    4.         For students transferring into the district, willingness of the parent or guardian to accept sole responsibility for transportation to the border of the Richfield Public Schools district.

     

    5.         Willingness of the parent or guardian and the student to adhere to school district and building policies, procedures and practices, including specified school hours and behavioral expectations.

     

    6.         Any other reasons that the Board believes are relevant to an individual transfer request.

     

    C.        Approval and Renewal of Interdistrict Transfers

     

    1.         Requests for approval of interdistrict transfers will be considered individually by the superintendent or designee.  Initial approval shall be for one year.

     

    2.         Interdistrict transfer requests may be renewed annually without reapplication upon review by the superintendent or designee based on the criteria listed in Section V-B above.

     

    3.         Administrative Guidelines 502.4 outlines interdistrict transfer procedures to give effect to this policy and to ensure that students and parents are informed.  The procedures shall be designed and administered in such a way as to ensure compliance with applicable state and federal laws prohibiting discrimination.

     

    VI.       other enrollment of nonresident students
     

    A.        Grade 11 - 12 Enrollment - In accordance with Minn. Stat. § 124D.08. Subd. 3, students who move after completing the tenth grade at Richfield High School may apply for an interdistrict transfer and graduate with their class.  Approval of the resident district is not required.

     

    B.        Students moving into the district prior to October 1, may apply for an interdistrict transfer to begin the year in Richfield prior to their move.  If the resident district does not approve the agreement, the student(s) will still be allowed to begin the year on a tuition free basis.  The same applies to students moving out of Richfield after April 30 who wish to complete the school year at Richfield.

     

    C.        High School Graduation Incentives Program - Requests for enrollment in the Richfield Public Schools or another public school district as part of the High School Graduation Incentives Program shall be approved or disapproved in accordance with the provisions of Minn. Stat. § 124D.68.

     

    D.        Nonresident attendance on a tuition basis - Nonresident students who wish to attend the Richfield Public Schools apart from the provisions of this or other district policy shall pay tuition as established annually by the Board of Education.  Such tuition charge shall be based on the total maintenance cost per pupil unit, exclusive of transportation, or the previous school year plus an assessment for capital outlay and debt service based on actual costs per pupil unit for these items in the previous school year.   

      

    VII.      ENROLLMENT IN ALL-DAY KINDERGARTEN

     

    If there is space to accommodate additional students in All-Day Kindergarten after all resident students who request participation have been enrolled, priority consideration for admission will be given to non-resident sons and daughters of employees, in order of application.

      

    VIII.     ENROLLMENT IN SCHOOLS AND PROGRAMS OPERATED BY CONSORTIA

     

    Access of resident and nonresident students to schools and programs operated by consortia is governed by policies established by or laws applicable to each consortium.  Such policies and laws are referenced at the end of this policy.

     

    Legal References:      Minn. Stat. §124D.03, Subds. 3, 4, 6 and 7 (Enrollment Options

     Program)

                                             Minn. Stat. § 124D.68 (High School Graduation Incentives

                                                    Program)

                                             Minn. Stat. § 121A.40 to 121A.56 (The Pupil Fair Dismissal Act

                                                    of 1974)

    Minn. Stat. §260C.007, Subd. 19 (Habitual Truant)

                                             Op. Minn. Atty. Gen. No. 169-f (August 13, 1986)

      Minn. Stat. § 124D.08 (Agreements between School Boards;  Enrollment Exceptions

     

    Cross References:     Board Policy 501 (Initial Entrance to School)

                                             Board Policy 503 (Foreign Students)

                                             Board Policy 541 (Student Behavior)

                                             West Metro Education Program Joint Board Policy 509 (Student

                                                    Enrollment Policies and Procedures) 

    ADOPTED  BY  THE  BOARD  OF  EDUCATION:     August 17, 1987

     

    REVIEWED BY THE BOARD OF EDUCATION:  March 4, 2013

     

    REVISED BY THE BOARD OF EDUCATION:  April 1, 1996, June 15, 1998, September 18, 2000, March 6, 2006, May 1, 2006; February 19, 2008