Policy 501


    Early Entrance to Kindergarten Procedures


    While Richfield Public Schools does not recommend early admission to kindergarten, there are students who would benefit from starting kindergarten earlier than the recommended age. If your child turns five years old after September 1 and on or before October 31, your child is eligible for consideration for early admission to kindergarten, based upon the following procedures:

    • Families/guardians must submit The Early entrance to Kindergarten Request Form to the Director of Talent Development and Advanced Academics by April 1 of the year the child would enter school.  Visit www.richfieldschools.org to download the early request form


    • Families/guardians must submit a birth record certifying the age of the child


    • Children must complete an early childhood screening before requests for early admission will be considered by the district, and must have passing scores in all areas on the early childhood screening assessment.  Contact Early Childhood Screening at 612-243-3000 to schedule an appointment for screening


    • The district will contact the family to schedule a Beginning of Kindergarten Assessment, which will be conducted by a team of experts. A decision will be made based on that assessment, which includes the following: 
      • Academic readiness
      • Social-Emotional and behavioral readiness
      • Developmental observations


    • The district will schedule a meeting with the family/guardians to discuss the results of the assessment.  If the child is recommended for early admission, s/he will be placed at a school with available space, after all kindergarten-eligible students are placed. The district has two elementary choice programs, which have specific enrollment language which could affect placement: 1. Richfield Dual Language School (RDLS).  2. Richfield Science Technology Engineering and Mathematics School (RSTEM).

    Please see the policy on Elementary Choice Programs.


    • All district decisions are final




Policy 501.1 Administrative Guideline



    Immunization and Developmental Screening Criteria and Procedures


    These administrative guidelines provide direction regarding admission of students based on statutory immunization and pre-school screening requirements.


    I.         Definitions


    The following definitions shall apply as referenced in Minnesota Statutes 2004, Section §121A.15 and in a related Question and Answer document published by the Minnesota Department of Health:


    A.       Elementary or secondary school – Includes any public school as defined in Section 120A.05, subdivisions 9, 11, 13, and 17, or nonpublic school, church, or religious organization or home school in which a child is provided instruction in compliance with section 120A.24.


    B.       Person enrolled in any elementary or secondary school – A person born after 1956 and enrolled in grades Kindergarten through 12, and a child with a disability receiving special instruction and services as required in Sections 125A.03 to 125A.24 and 125A.65, excluding a child being provided services according to section 125A.05, paragraph ( c ), or 125A.06, paragraph (d).


    C.       Transfer student – A student who transfers from one elementary or secondary school to another elementary or secondary school in a separate school district.


    II.      State Regulations


    A.     Minnesota Statutes 2004, Section §121A.15 requires that all children who are enrolled in a Minnesota school be immunized against diphtheria, tetanus, pertussis, polio, measles, mumps, and rubella, allowing for certain specified exemptions. Children under the age of five must show proof of haemophilus influenza Type B immunization.  Persons enrolling in kindergarten and 7th grade must show proof of Hepatitis B immunization and varicella immunization or immunity by disease.  Persons enrolling in grades 7-12 must show proof of two doses of measles, mumps, rubella vaccines, and a tetanus-diphtheria booster received after age six (and until 10 years have elapsed from the person’s most recent TD dose). (See the copy of Immunization Requirements and Legal Exemptions).


    1.      No person over two months of age may enroll or remain enrolled after 18 months of enrollment in a school until a statement has been submitted from a physician, public clinic, or parent / guardian stating that the person has received immunizations consistent with medically acceptable standards, has received the primary schedule of immunizations or has at least one of each immunization required and has commenced a treatment schedule for the remaining immunizations.  A record of month, day and year for each immunization administered after January 1, 1990 is required.


    2.        Accommodations


    a.    Transfer students are allowed 30 calendar days to submit a statement that includes the dates of their immunizations or legal exemption.  The student may attend school during this time period.  Once the 30-day grace period has elapsed, the student must be in compliance with the law, the same as any non-transferring student.


    b.    An emancipated student, or a parent or guardian may submit a statement indicating the month, and year of each immunization given in lieu of the statement from a physician, public clinic, or parent / guardian.


    c.    International students new to Minnesota must comply with Minnesota immunization requirements, according to age and grade. 


    (1)          International students who have previously attended a school will receive the same accommodations as transfer students (Per Section II.A.2.a above)

    (2)          International students who have not previously attended a school will have the same expectations as other newly enrolled students who have not previously attended school. 

    (3)          English translations of foreign immunization records may be obtained at the following website: www.immunize.org/izpractices/#recordkeeping.


    d.    In accordance with federal law, local school districts must immediately enroll students who are homeless, even if they do not have required documents such as immunization or medical records.  There is no 30-day limit on submitting records for a homeless student.

    (1)          If the child’s previous school is known, immunization records may be requested from the previous school.

    (2)          In lieu of school immunization records, a statement from a parent, guardian or emancipated person is acceptable.  The statement must indicate the month, day, and year of each immunization given.

    (3)          If a homeless student’s record cannot be found, the provisions of Section II.A.2.f (below) apply. 


    e.    A child whose immunizations are not up-to-date may be continuously enrolled if a statement from a physician or clinic indicates that the child has had at least one dose of each of the immunizations that require multiple doses (including the appropriate number of doses of MMR and varicella vaccines) and will finish the remainder of the series within eight months. 


    f.     If a student’s record cannot be found, the student will need to restart the required immunizations or seek serological testing for immunity.  Serological testing is available for measles, mumps, rubella, tetanus, varicella, diphtheria, hepatitis B, and polio.


    4.      Exemptions to the immunization requirements may be made upon submission of any one of the following:


    a     A statement from a physician indicating that the immunization is contraindicated for medical reasons, or that laboratory confirmation of the presence of adequate immunity exists, or


    b     A notarized statement signed by the minor child's parent/guardian or by emancipated person because of a conscientiously held belief of the parent/guardian or the emancipated person. 


    (1)           When a student moves into a grade with additional immunization requirements, the health service staff shall confirm that the parent or guardian is still opposed to all vaccines.  A new notarized statement is not required. 

    (2)          If the notarized exemption statement applied to only one vaccine or component (e.g. to pertussis or to polio only), the parent/guardian or emancipated individual must provide an updated statement or evidence of additional immunization requirements.


    3.        Proof of age exempting a child from certain immunizations.


    B.     Minnesota Statute 2004, Section §121A.17, Subd. 1a. requires that a child cannot be enrolled in kindergarten in a public school unless the parent or guardian of the child submits to the school principal or other person having general control and supervision of the school, a record indicating the month and year the child received developmental screening and the results of the screening not later than 30 days after the first day of attendance, during which time the child may attend school.


    II.      Local Regulations


    A.       If immunization information for transfer students is not readily available from the parent/guardian, the school principal or his/her designee may call the sending school or the student's health care provider and obtain verbal verification of immunization status.


    The parent shall be required to provide a record of the student's immunizations or exemption (if such record has not been received from another source within 30 days of enrollment).  If the immunization record is not provided within 30 days of enrollment, the principal shall exclude the student until such time as these conditions are met.


    B.       When a student transfers out of the Richfield Public Schools, a statement of immunization status will be sent with the cumulative record.


    C.       District health services staff are responsible for maintaining immunization records.


    D.       The building administrator is responsible for enforcing the provisions of law as referenced in these administrative guidelines. 


    LEGAL REFERENCE:  Minn. Stat. §121A.15 (Health Standards)

                                              Minn. Stat. §121A.17 (School Board Responsibilities)

                                              McKinney-Vento Homeless Assistance Act


    OTHER REFERENCES:  Minnesota’s School Immunization Law:  Questions and             Answers, Minnesota Department of Health, November 2,       2005


    OTHER POLICIES:        Policy 504, Education of Homeless Students


    Dated:            August 7, 1978

    Reviewed:     July 13, 2009, March 4, 2013

    Revised:        December 1996, April 7, 1997, April 20, 1998, March 17, 2003, April 17, 2006

501.2 Early Kindergarten Admission Guidelines



    Early Entrance to Kindergarten




    The purpose of this policy is to provide information and guidance to families and professional staff regarding early entrance to kindergarten.




    1. The policy of the school district is to fully comply with Minn. Stat. § 124D.02 requiring school districts to have a board-adopted policy for early admission to kindergarten for select students.
    2. The school district will adopt procedures that establish a comprehensive evaluation for early admission to kindergarten. These procedures will include how the school district will:
    1. Help determine the student’s academic, social, and emotional readiness for kindergarten.
    2. Help determine the child’s ability to meet kindergarten grade expectations.
    1. Children 5 years of age, on or before September 1st are eligible to enter Kindergarten.  If a child’s birth date falls after September 1st and on or before October 31st, the parent/guardian may request consideration for fall enrollment into kindergarten. 
    2. Parents/guardians must submit an Early Entrance to Kindergarten Request Form, found on the District website, to the district by April 1 of each year. Certain extenuating circumstances will be considered with regard to the April 1. Children considered for early entrance to kindergarten must complete an Early Childhood Screening through the district Early Learning Programs before the request will be considered by the school district.  

    Legal References: Minn. Stat. § 124D.02 (Kindergarten Enrollment), Minn. Stat. § 120B.15 (Gifted and Talented)


    Dated:  November 19, 2018